FleetNudge gives small service businesses one simple place to track maintenance, collect mileage and receipts from drivers, catch overdue service, and understand what every vehicle really costs.
FleetNudge is for owners and operations managers who oversee a growing fleet without a full-time fleet department. If vehicle information lives across spreadsheets, text messages, paper receipts, calendars, and people’s memory, the pilot is being built for you.
A spreadsheet can store rows. It cannot remind the right person, collect an odometer update from a driver, keep a receipt attached to the correct vehicle, or show what is already overdue without someone constantly maintaining it.
Service dates and mileage intervals are easy to miss when updates depend on one owner, office manager, or technician remembering to check the sheet.
Drivers are on the road. Odometer readings arrive through texts, photos, calls—or not at all—making mileage-based maintenance unreliable.
Repair invoices, tire receipts, inspection photos, and service notes end up in inboxes, gloveboxes, phones, and accounting folders.
You know what the business spent, but not always which vehicle is becoming expensive or what it costs per mile to keep it operating.
Your team needs a quick way to submit mileage, photos, and service details—not another complicated system to learn.
Full fleet platforms can add GPS, fuel cards, inspections, inventory, telematics, and complex workflows when all you need is reliable maintenance tracking.
Start with your existing spreadsheet or add vehicles manually. Keep each vehicle’s mileage, service history, receipts, and upcoming maintenance together.
Drivers and technicians can submit odometer readings, service notes, photos, and receipts from their phones without navigating a complicated fleet system.
Review service that is coming due, already overdue, or waiting for information from a driver—all from one clear dashboard.
Keep maintenance spending tied to the correct vehicle and monitor total cost and cost per mile over time.
Keep service history, mileage, notes, documents, and upcoming maintenance in one vehicle record.
No more searching across spreadsheets, inboxes, and paper folders.Schedule recurring maintenance by date, odometer reading, or whichever comes first.
Catch oil changes, inspections, tires, brakes, and other recurring service before they become overdue.Let drivers submit mileage, photos, receipts, and maintenance updates through a focused mobile-friendly form.
Drivers submit the update; managers keep control of the record.See what is due soon, overdue, recently completed, or still missing information.
Know where to follow up without reviewing every row in a spreadsheet.Attach invoices, inspection reports, photos, and service documents to the correct vehicle and maintenance event.
Build a clean service history you can reference later.Track maintenance spend by vehicle and monitor cost per mile to identify vehicles that may be becoming expensive to keep.
Make replacement decisions with organized records—not memory.| Capability | Spreadsheet | FleetNudge | Enterprise fleet platform |
|---|---|---|---|
| Vehicle and service history | Manual | Included | Included |
| Date and mileage reminders | Manual setup | Included | Included |
| Driver mileage submission | Text/call/manual | Simple submission | Included but often more complex |
| Receipt and photo collection | Separate folders | Attached to each record | Included |
| Due and overdue dashboard | Manual formulas | Included | Included |
| Cost per vehicle/mile | Manual formulas | Included | Included |
| Spreadsheet import | Not applicable | Pilot priority | Varies |
| GPS and live location | No | Not included | Often included |
| Dashcams and telematics | No | Not included | Often included |
| Parts inventory/procurement | No | Not included initially | Often included |
| Setup and training burden | Low at first, grows over time | Designed to stay simple | Often higher |
| Best fit | Very small or static fleet | 5–30 vehicle service fleet | Larger or operationally complex fleet |
Keep vans available for scheduled jobs by tracking recurring service, mileage, repairs, and receipts across technicians.
Collect vehicle updates from crews without asking them to maintain a spreadsheet or learn a full fleet platform.
Track pickups, vans, and light-duty vehicles whose mileage and maintenance needs change throughout the season.
Keep a growing group of service vehicles organized even when fleet administration is only one part of the office manager’s job.
Maintain a clear service history for work vehicles and keep repair documents connected to the right asset.
See upcoming and overdue maintenance before vehicle downtime disrupts the week’s schedule.
We are inviting a limited number of U.S. service businesses to participate in the first FleetNudge pilot. Pilot members will help us prioritize the workflows that matter most, test the early product with real vehicle data, and give direct feedback as the product improves.
Application takes about two minutes. No credit card required.
We are testing a predictable monthly price that does not require an enterprise contract. Final plans will be shaped with pilot customers before public launch.
Download a free vehicle maintenance log built for small fleets. Track vehicles, odometer readings, completed service, upcoming maintenance, costs, and receipt references in one organized template.
We’ll email you the template and occasional updates about the FleetNudge pilot. Unsubscribe anytime.
FleetNudge is an early-stage vehicle maintenance tool for small service businesses with approximately 5–30 work vehicles. It is being designed to replace scattered spreadsheets, reminders, receipts, and mileage messages with one focused maintenance workflow.
FleetNudge is currently recruiting a small group of pilot customers. Pilot availability and functionality will be explained clearly before you import any data. Applying does not create a paid subscription.
The best fit is a U.S. service business with 5–30 vans, pickups, or light-duty work vehicles that currently manages maintenance through spreadsheets, paper, calendars, text messages, or disconnected tools.
No. The initial FleetNudge pilot focuses on maintenance records, mileage updates, reminders, receipts, overdue service, and vehicle costs. Live GPS tracking, route dispatch, dashcams, and telematics are outside the initial scope.
The goal is to keep driver participation focused. Drivers should be able to submit an odometer reading, receipt, photo, or service update without navigating the manager’s full maintenance workspace.
Spreadsheet import is a pilot priority. We plan to help early participants bring over their existing vehicle list and maintenance history instead of requiring them to start from zero.
Mileage-based reminders are part of the planned pilot workflow. Their accuracy depends on receiving current odometer readings, so the pilot will also test the easiest way for drivers or managers to submit mileage updates.
Not in the initial pilot. The first version is intentionally focused on maintenance records, reminders, driver submissions, receipts, overdue service, and cost visibility. We will evaluate lightweight work-order needs with pilot customers before expanding the scope.
We currently expect paid plans to begin around $19 per month for a small fleet. Final pricing and limits will be tested with pilot customers. You will see the proposed price before making any payment decision.
No. Applying for the pilot or requesting a conversation does not require a credit card.
We will review your fleet size and current workflow. If the pilot looks relevant, we will invite you to a short conversation to understand how you manage maintenance today and confirm whether the current pilot can help.
Yes. Participation is voluntary, and you can stop at any time. Before importing data, we will also explain what export options are available during the pilot.
The primary product is being designed for business fleets. Individuals and very small fleets can begin with the free maintenance log template.
If your team has outgrown spreadsheets but does not need an enterprise fleet platform, help us build the simpler option.
No credit card. No long-term commitment. Honest feedback is more valuable than polished answers.
